Ourdailylives are filled with one oranother event. These can beweddings,anniversarycelebrations, anniversaries, sporting events,birthdayparties, and more.We receive invitationstoall these events anddistribute themwhen wehost them. Thereareseveralreasons why you shouldspendyour time writing lettersinvitingpeople toparties and events. First and foremost, the most important reason your invitationshould be to the pointistoset the toneofyour event. Exactly! when it comes to the invitation letter, the first impression isreally the lastimpression. Texting guests is rarely appropriateif your event istruly professional.
Formal Invitation Letter – Guidelines and Tips
- A formal invitation letter is written to an honouree so it should contain proper information about the venue, date, etc. of the event.
- Usage of standardphrases (e.g. requesting the pleasure of your company,requestingyour gracious attendance)is advised.
- The purposeof invitationshould be clear.
- The nameof the honoree must be mentioned.
- The event date and time must be written inletters, donot use abbreviations.
- Venue Name and Venue’s Full Address are important.
- RSVP(Replyifyou like it) – AddRSVP– Thiselegant abbreviationis aFrench phraseDerived from “Répondez, s’ilvousPlais”; means “answer me”inEnglish.RSVP is essentialfor any partywhere you need to know exactly whois comingso you can organize thingsaccording to yourconvenience.
- The host phoneor mobile number or address needs to be mentioned so that the receiver can contact the host in any case.
- Otherrelevant details should be added.
Informal Invitation Letter – Guidelines and Tips
- It is written in the first person (I/we).
- The sender’s address is written as usual but the receiver’s address is not mentioned.
- The date of writing the invitation is given but there is no need to write the year.
- The salutation is Dear + name.
- The complimentary close is ‘Yours sincerely’.
- Various tenses of the verb are used, unlike the formal invitation.
- The invitation does not ask for a reply as in the formal invitation. However, it is polite to reply to the invitation.
- The vocabulary is less formal.
Format of An Invitation Letter
From,
[Sender’s Name]
[Address]
Date:
(Recipient’s Name)
[Address]
Dear Sir/Madam,
Body of the letter
Yours Sincerely
Signature
[Name of the Sender]
Sample Invitation Letter 1 – Wedding Anniversary Invitation
Recipient Email ID:name.123@email.com
Subject: 25th Wedding AnniversaryInvitation
Dear Salvia,
Ihave decided to celebratemy parents’25th wedding anniversary onJanuary 15,2022.I made plansfor the weekend so that everyonecould participate. It’s a surprise, so I’dbehappyif youcould make it withyourfamily.
We will celebrate their anniversary at our house.It would be a small gathering of close relatives,I am writing to you now because I need your help with planning andorganization.It would begreat if you could come home a few daysearly andhelp me with everything.Please letme know when you cancome. Planaccordingly.
I look forward to hearing from you.
Greetings,
Diana
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Sample Invitation Letter 2 – Marriage Ceremony Invitation
December 22,2021
48/97Golden Flats,
Sathya Nagar 2nd Street,
Mogappair West,
Chennai – 600023
DearVinith,
I would liketo inform you that my sonwill begetting marriedin January 2022. I would love to cordially invite you for the same. The weddingstartsat7:00 am. Reception is from 12:00noon the sameday. We would be pleased to have you with us.
We would appreciate it ifyoucould contact me at least a dayor two in advance.Please notifyusof your arrivalasearlyas possible so that wecanarrange transportation and accommodation for you and your family.
We lookforward to hearing fromyou.
Sincerely,
NAVEEN KUMAR
Sample Invitation Letter 3 – Invitation to be the Chief Guest
To,
The Vice Principal
Karpagam College of Arts and Science
Sundarapuram
Coimbatore – 641054
07/01/2022
Dr Shankar Devan
21/56, E C Layout
East Tambaram
Chennai – 600089
Subject: Formal Invitation to be the Chief Guest for the Graduation Ceremony
Dear Sir,
We are pleased to invite you to be the Chief Guest for the Graduation Ceremony that is to be held on the 24thof January, 2022 at Karpagam College of Arts and Science. We would be honoured to have you present our students with their degree certificates. It would be a great chance for the students also to interact with you about the different career opportunities they have. We genuinely hope that you would accept our invitation. It would be highly appreciated if you could reply to us by the 13thof January, 2022, so that we can make the necessary arrangements for your travel and accommodation.Looking forward to hearing from you.
Thanking you in anticipation.
Yours sincerely,
Signature
ILAMARAN VISWA
The Vice Principal
FAQs on Invitation Letter
Q1. Howto writeanInvitation letter?
Answer. Invitationscan be formal orinformalandcan follow formal or informal letter format, depending on the nature of the invitation. Regardless ofthe type of invitation, there are some details that should notbe overlooked.Theaddress of the recipient,the subject(forformalinvitations), and the date andlocationof the event are some of the details thatabsolutely must be mentioned.
Q2.What isa formal invitation?
Answer. A formalinvitation is a formal letteraddressedtoa dignitaryorprominent official invitingthem to attend a particular event.This letter needs to be a well-formatted and formally written letter with proper information about the venue, date, time, etc. so that the chief guest can schedule accordingly.
Q3. Whocan I send informalinvitations to?
Answer. Informal invitationscan be sent to relatives, friendsandclose acquaintances. The language used can be much more casual than the formalinvitation.This letter need not use formal words and phrases and can have casually used words.
